Answer: 
Note 1: This article addresses sales orders which are intended to be “on account,” that is, the Cash Sale box is not checked and you intend to have the system print an AR invoice.

Note 2: When creating sales orders “Save” is not the same thing as “Commit. Save merely saves the document so you can edit or delete it later. “Commit” sends the sales order to the next processing step; you cannot delete a sales order once it has been committed. If it has been committed and you want it to go away, you must cancel it at Accounting>Activities>Sales Order Writing>Cancel Orders.

Required: For each line of a sales order you must decide whether to (1) have the item go through fulfillment by checking the Send To Fulfillment box on that line or (2) skip fulfillment by leaving the Send to Fulfillment box unchecked.

Case 1: The checkbox for Send To Fulfillment is checked
 
  • If the box for Send To Fulfillment is checked when you commit a sales order the next processing step is to fulfil the order.
  • At Accounting>Activities>Order Fulfillment>Sales Order Fulfillment you must fulfill the order before the AR invoice can be printed.
  • Once you have fulfilled the sales order, it is immediately added to today’s AR invoice calculation with a calculation ID with the format of <SOUSD20130717>: SO for Sales Order, USD or whatever the functional currency is in your database, YYYYMMMDD for the date.
  • There is no provision in the system to see or modify the calculated invoice at Accounting>Activities>Manage A/R Billing>Review/Modify Calculations as you might see or modify invoices that were created at Accounting>Activities>Manage A/R Billing>Calculate Invoices/Finance Charge.
  • To actually print the A/R invoices in this case you go to Accounting>Activities>Manage A/R Billing>Print/Email Calculated Invoices and complete the print process there.
  • The final steps of Accounting>Activities>Manage A/R Billing>Create Transactions and Accounting>Activities>Manage Sessions>Post Transactions are required as usual.

Case 2: The checkbox for Sent To Fulfillment is unchecked
 
  • If the box for Send To Fulfillment is unchecked when you commit a sales order the next processing step is to actually print the invoice.
  • Once you have committed the sales order, it is immediately added to today’s AR invoice calculation with a calculation ID with the format of <SOUSD20130717>: SO for Sales Order, USD or whatever the functional currency is in your database, YYYYMMMDD for the date.
  • There is no provision in the system to see or modify the calculated invoice at Accounting>Activities>Manage A/R Billing>Review/Modify Calculations as you might see or modify invoices that were created at Accounting>Activities>Manage A/R Billing>Calculate Invoices/Finance Charge.
  • To actually print the A/R invoices in this case you go to Accounting>Activities>Manage A/R Billing>Print/Email Calculated Invoices and complete the print process there.
  • The final steps of Accounting>Activities>Manage A/R Billing>Create Transactions and Accounting>Activities>Manage Sessions>Post Transactions are required as usual.

Required Tags:

Article Type: 
Product Info
Product Line: 
MIP Fund Accounting
Product Module/Feature: 
Accounts Receivable Billing
Accounts Receivable Reporting
Product Version: 
2013.5
2013.4
2013.3
2013.2
2013.1
2013.0
Pre-2013
Ranking: 
0
No votes yet