Scenario 1
When printing a reference, the purchase order number does not match the reference number.
OR
Scenario 2
When printing a reference, the message states “Purchase Order Number _____ has already been used. Enter a different number, which has not already been used for a printed PO. A PO number is not the same as the Reference number that was used to create the document prior to printing.”
Scenario 1
It is possible that during one of the reference printings, the document number could have been manually changed.
OR
There is a possibility that a reference was deleted prior to printing.
MIP will auto increment the next reference entered.
For example, if I save reference number 5039 and then delete it before printing it.
The next reference will be numbered 5040 by design because the system will increment your reference number.
When printing it, the Load Purchase Orders form will still be on 5039.
Scenario 2
The message is indicating the purchase order number has been used before and it is attached to a previously printed reference.
For example, if I am printing reference 5038 and purchase order number 5038 has already been used, I will need to enter a slightly different purchase order number.
I could call it PO5038 and then my next reference can be entered as 5039 and print as 5039 if manually entered.
The solution to both scenarios is to manually key in the document number to get these documents back in line.
Ultimately the reference number and purchase order number DO NOT have to match in MIP, and it makes no difference if they do not match or if they do.